Mastering Global Collaboration: How Leading Brands Use Flipsnack to Eliminate Version Chaos

Managing global teams is no easy task, especially when working asynchronously across time zones and juggling many marketing assets that must stay up-to-date and align with brand guidelines. If you’ve ever joined a meeting only to realize the brochure being presented is outdated, you’re not alone. Miscommunication, outdated materials, and version chaos are common hurdles for businesses across retail, corporate communications, sales, marketing, and publishing industries.

This is where Flipsnack steps in. With robust access management tools, Flipsnack helps teams collaborate seamlessly while maintaining full control over roles, permissions, and document security so you never have to worry about sharing the wrong version again.

Pain points & challenges

Teams often face challenges that slow down collaboration and efficiency:

Disorganized workflows – Using scattered tools and emails creates unnecessary back-and-forth and confusion. 

Version control issues – When multiple users edit the same document simultaneously, conflicting versions can arise.

Unauthorized edits – Sensitive information can be mistakenly altered without clear role assignments.

Security risks – Not every team member should have full access to sensitive documents.

Time-consuming approvals – Without structured roles, decision-making becomes sluggish.

How Flipsnack supports team collaboration with access control

Flipsnack allows you to assign specific roles that match your organization’s structure, reducing chaos and keeping your content secure:

Admins – Full control over settings, team management, and document access.

Editors – Collaborate on content without administrative privileges.

Viewers – Read-only access to prevent unauthorized changes.

This system is especially valuable for large enterprises, where different teams—marketing, sales, HR, or product development- require varying access levels. It ensures clarity, accountability, and smooth collaboration.

How Electrolux speeds time to market with Flipsnack’s collaborative digital catalogs

Electrolux Group leveraged Flipsnack’s role-based access control to enhance collaboration across their global teams. With operations spanning multiple countries, Flipsnack’s system allows Electrolux to assign specific roles, such as admin, editor, and viewer, to team members. This ensures that sensitive content, like premium product listings, remains secure while allowing local teams to update and personalize materials for their regions. Admins maintain control over the global workspaces, seeing the catalogs created for each country and language. This structure helps Electrolux keep its catalogs aligned with brand guidelines and up-to-date across various regions while maintaining security and efficiency.

How a jewelry brand successfully uses Fipsnack for their internal communication strategy

A large luxury jewelry brand utilizes Flipsnack to manage the distribution of internal newsletters and educational materials to hundreds of employees. The Communications Manager oversees the Flipsnack account, while designers act as editors, creating interactive newsletters and materials about new product collections. By assigning reader roles to employees, the company can track individual statistics, ensuring that content reaches and engages its entire workforce. Additionally, Flipsnack’s private sharing feature enables the brand to securely distribute materials to employees behind their SSO wall, without needing to create individual reader roles. This streamlined approach allows Pandora to efficiently communicate with a large team while maintaining control and visibility over the content.

How a global Travel Tech company empowers partners to create personalized, on-brand travel brochures

One of our customers, a global travel company, publishes an annual brochure in six to seven languages for markets worldwide. Each year, they compile hotel listings from multiple destinations, with hotels paying for premium placement. Once the main brochure is finalized, the company provides travel agencies with customizable templates. These templates enable agencies to personalize the brochures with their own branding and destination details, ensuring a tailored experience for their clients.

Here’s where Flipsnack’s roles and permissions become essential

• Admins oversee the entire brochure creation process, ensuring premium ad placements remain locked and consistent across all versions.

• Editors (travel agents) can customize fields, add logos, or select relevant pages, without altering premium content.

• Viewers might be stakeholders who need to review the final product without making changes.

This structured permission system guarantees brand consistency, improves operational efficiency, and allows global teams to collaborate smoothly while maintaining control over sensitive content.

Monitor user activity with user logs

When there are many people in one place, things can get messy, and there’s a risk of mistakes. Flipsanck User Logs come in handy here. It is the only competitor that allows clear tracking of all the activities within a workspace, and it is the only one that offers this capability.

✔️ Who accessed or modified a document.

✔️ What changes were made over time.

✔️ Potential security risks to flag unauthorized actions

Shared team assets: A centralized media library

With Flipsnack’s centralized library, teams can access pre-approved brand assets, ensuring consistency across all materials. This feature eliminates repetitive uploads and streamlines access to logos, templates, and images.

Use cases for access control across different departments

Marketing & Design Teams – Control access to internal newsletters, ensuring only selected team members can edit.

Sales Teams – Manage who can edit and approve sales enablement materials before sharing them with clients.

Corporate Communications – Assign roles to HR and internal communication teams for managing company-wide updates.

Retail & E-commerce – Keep product catalogs up to date while limiting editing capabilities to authorized users.

Objections & how Flipsnack overcomes them

When considering a collaboration tool, we understand it involves a new process, and implementing new processes isn’t always easy. However, here’s how Flipsnack stands out:

 “Why not use Google Docs or PDFs?”

Solution: Unlike basic text-based platforms, Flipsnack is designed for creating visually engaging, interactive content. From clickable links and embedded videos to customizable flipbook designs, Flipsnack helps businesses craft content that’s both informative and captivating—perfect for sales teams, marketers, and publishers who need to impress.

 “What if my team needs different levels of access?”

Solution: Flipsnack offers customizable roles and permissions, allowing administrators to control who can view, edit, or approve content. This ensures that sensitive information remains protected while allowing seamless collaboration across departments.

 “Is it easy to use for non-designers?”

Solution: Absolutely. Flipsnack’s intuitive drag-and-drop editor is designed for users of all skill levels. With customizable templates and easy-to-use tools, team members without a design background can still create professional, on-brand content.

So much easier than other software I’ve used that’s supposed to do similar things. It couldn’t be any easier to use and with having a team, the team function to allow others to get in and have User access is wonderful! We love the customization available for Flipsnack documents and the option to publish documents private or public. We love every feature! – Brandy Sommer, Marketing Director, BHHS

Conclusion: Take control of your team’s collaboration

Managing team access and permissions doesn’t have to be complicated. With Flipsnack, your team can collaborate more effectively while maintaining security and efficiency. From custom roles and user logs to a shared asset library, Flipsnack empowers your team to work smarter.

Are you ready to streamline your team’s collaboration process? Talk to Sales today and discover how Flipsnack can help you optimize your workflows and empower your global team!