Think about the last time someone asked you, “Where’s the current version of the staff handbook?” or “How do I find the procedure for X?” If you had to dig through shared drives, old emails, or three different folders to answer them, you’re not alone.
Most education organizations have the same problem: important documents are everywhere and nowhere at the same time. Digital playbooks for your staff live in one place, student resources in another, internal procedures somewhere else entirely. By the time someone finds what they need, they’re not sure if it’s even the current version.
The result? Staff waste time searching. Outdated information gets used. Students can’t find answers to basic questions. And your team spends hours answering the same questions over and over.
What you need is simpler than it sounds: one place where everything lives.
Not a public website—a centralized hub where staff can find procedures, students can access resources, and you can actually control who sees what. Think of it as your organization’s internal library, but interactive and searchable.
Here’s what makes a resource hub actually work:
The platform needs to be simple enough that your team can maintain it without technical expertise, but flexible enough to handle everything from step-by-step onboarding guides to student orientation materials.
Flipsnack isn’t just for creating individual booklets—it’s a workspace (or multiple, depending on your needs) where all your organization’s resources live together in one platform.
Think of Flipsnack as your organization’s digital library. Instead of staff hunting through SharePoint folders, email attachments, and different systems, everything lives in one workspace:
Organize booklets into workspaces by department, audience, or purpose. For example, you can create collections for different teams—one for student-facing resources, another for internal staff materials, another for department-specific procedures.
Flipsnack turns your existing documents into interactive digital booklets. Instead of static PDFs buried in folders, you get searchable, mobile-friendly resources that people can navigate and use.
Plus, Flipsnack Enterprise includes free student accounts, making it easy to share student-facing resources while keeping internal staff content separate.
Here’s how it addresses some common challenges:
The editor is drag-and-drop. If you can use PowerPoint, you can use this.
The platform gives you different options: you can start with an existing PDF and convert it, build something from scratch, or use templates. Add text, images, videos, or interactive elements without any coding.
The learning curve is minimal. Your team can update their own content without waiting for IT or a web developer.
Staff need procedures during events, not just at their desks. Students reference resources between classes on their phones.
Flipsnack handles this automatically. Everything adjusts to whatever screen size someone’s using—desktop, tablet, phone. The platform uses responsive HTML5, so you don’t need to create separate mobile versions or worry about whether it’ll display properly.
💡Tip: Use the Smart View for your documents to make sure they adapt perfectly to any screen. It displays one page at a time on mobile devices and 2 pages on laptop screens or computers
This isn’t an afterthought feature you have to turn on. Flipsnack meets WCAG 2.1 AA, ADA, and Section 508 standards.
What that means in practice: screen readers work. Keyboard navigation works. You can add text descriptions for visual content. Everyone on your staff and all your students can use these resources, regardless of how they access information.
Here’s where it gets useful: embed forms, questions, or quizzes right into a procedure. Staff don’t leave the booklet to submit a request—they fill it out on the same page.
You can embed:
Example: Your event planning manual includes the vendor request form embedded at the exact step where staff need it. They submit the form, continue reading, and you’ve eliminated a step.
Change a policy at 2pm. By 2:05pm, everyone accessing that booklet sees the new version. Same link, updated content.
No redistributing files. No confusion about which version is current. No “Did you see the update I emailed?”
Edit the content or upload a revised PDF, hit publish, and it’s live. Everyone always has the current information because there’s only one version—the one on the platform.
You don’t need to be the bottleneck for every update. Add team members with different permissions.
Plus, you can organize booklets in folders by department. HR maintains their onboarding manual. Student Affairs updates orientation guides. IT manages their procedures. Everyone works on the same platform without stepping on each other’s toes.
Team members can leave comments on specific pages for review or approval. No more emailing Word docs back and forth with tracked changes.
You can choose the way you share your content. It can stay private, or you can share it with external audiences. For each situation, you have multiple sharing options:
For public content when needed:
You control this per booklet. Your staff emergency procedures? Private. Your student orientation guide? Public. Same platform, different visibility settings.
Flipsnack analytics show you:
These metrics give you practical feedback. If everyone’s referencing the parking section of your staff handbook, maybe it needs more detail. If no one reads the wellness resources page in your student guide, maybe it’s buried and needs better promotion.
Track engagement over time to see if your improvements actually help. Connect to Google Analytics if you want deeper data.
You don’t need to digitize everything at once. Start with one high-impact resource and build from there.
You probably already have this content in PDF format. That’s your starting point.
Upload your PDF directly to Flipsnack, and it converts automatically.
💡Note: You can also start from scratch and build everything yourself or use an available template to speed up the process.
Once your content is in Flipsnack, identify where interactivity would actually help. For example:
Don’t go overboard. Add interactive elements where they genuinely make the task easier, not just because you can.
After your first booklet has been live for about a month, look at the analytics:
This data tells you what’s working and what needs adjustment. Use it to refine the booklet before expanding to other resources.
After you’ve converted 3-4 booklets, you’ll notice patterns in structure and design. Flipsnack lets you save these as reusable templates, so you’re not rebuilding the same framework every time.
Any flipbook you create can be saved as a template. Once saved, it becomes a starting point for new content—the structure, branding, and layout are already set up. Team members just add their specific content instead of designing from scratch.
Internal resources only work when people can actually find and use them. Scattered PDFs and outdated manuals create more problems than they solve.
Digital booklets give you a centralized hub where staff and students find what they need, when they need it. Everything’s searchable, mobile-friendly, and always up-to-date. The interactive features—embedded forms, cross-references, clickable navigation—make these resources functional tools, not just documents to download and forget.
Flipsnack handles the technical side—the interactive features, mobile optimization, access controls, and analytics—so you can focus on the content. If you’re ready to consolidate your organization’s resources into one accessible hub, Flipsnack gives you the tools to make it happen.
This site uses cookies to improve your online experience, allow you to share content on social media, measure traffic to this website and display customised ads based on your browsing activity.
Privacy Policy